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ICC Compliance Center Blog

Electrical Complacency Equates Near Miss Scenario

by Suzanne Levac on May 13, 2013 at 8:00 am · in Safety, Suzanne's Blog

The huge electrical loads that power operating equipment are not the only electrical hazards in the workplace. The little electrical issues, such as appliances being left on, overloaded outlets and daisy-chained extension cords, can also have big destructive power, but are often overlooked.

Turn it off

Have you ever walked into the control room in the morning and found the coffeepot still on from the night before? The smell of burnt coffee and melted heating elements fills the air. That was a near miss. There could have been a fire. Many commonplace, small electrical items pose big hazards. For example, a space heater could ignite combustible materials. Computers, portable refrigerators, PDAs, cell phones, circular fans, air filters, crockpots and radios stay on all night. Microwave ovens are huge power hogs that often cause a circuit breaker to pop. These items should be properly turned off and unplugged when they’re not being used.

Many cords plugged in to a surge protector

Extend safely

Extension cords should be used only as temporary wiring. Snaking around doorways, rolled over by chairs, extension cords are unseen, abused and misshapen and prone to overheating and overloading. If an extension cord is used frequently for a particular appliance, consider having another outlet installed.

When using an extension cord, make sure it is rated for the product being connected. Also, be sure to unplug and put away an extension cord when you’re finished with it. Never keep an extension cord plugged in when it isn’t being used; it’s still conducting electricity until it’s unplugged.

Plug wisely

Use correctly wired three-prong grounded electrical outlets. Many workers don’t realize how important grounding is to preventing electrocutions. Use only Underwriter’s Laboratory (UL) listed products, and don’t overload the electrical circuits. Daisy-chaining extension cords often overloads circuits. Never plug in electrical products that, combined, draw more than 1,500 watts from the same circuit.

Inspect all electrical hazards

When conducting a site audit, make sure all appliances and personal electrical items are included. Check that every item is in good working order and remove those that do not appear to be in working order. Remove any antique fans that have an open grill and frayed fabric cord, as well as those old or homemade electrical items that look like accidents waiting to happen.

It doesn’t matter if an item being powered is big or small; electricity always demands your respect and attention.

ICAO Publishes Addendum #2 2013-2014

by ICC Compliance Center on May 8, 2013 at 4:15 pm · in IATA and ICAO (Air), Regulation Updates

Click the link below to view the addendum.

2013-2014 ICAO Addendum Number 2/Corrigendum 1 (PDF)

ICAO Publications »

You Should Start Thinking about GHS Now

by Suzanne Levac on May 7, 2013 at 11:05 am · in GHS (OSHA HazCom & WHMIS), Suzanne's Blog, WHMIS

Source: Safety Smart
April 23rd, 2013

It’s very clear—Canada is going to adopt the UN’s Globally Harmonized System (GHS), an international system for classifying and labelling chemicals. The only questions are when that will happen and the exact form GHS will take in Canada.

In fact, the process in Canada is already underway. The plan is to align with the US, which has already taken steps to implement GHS.

The most recent timeline from Health Canada:

  • Spring 2013: Canada hopes to table amendments to the Hazardous Products Act
  • Spring 2014: Changes to the HPA and its regulations, as well as other affected pieces of legislation, are finalized
  • June 2015: Provinces and territories will have amended their corresponding OHS laws.

A transition period is expected, but you should still start preparing for GHS now. For example, you may start seeing some GHS-compliant safety data sheets (SDSs—the GHS version of MSDSs) and GHS-compliant labels on hazardous substances you get from suppliers in the US and other jurisdictions that have already adopted GHS, including the EU.
However, it appears that few companies are giving GHS a lot of attention at this stage.

A recent survey asked if your company has taken steps to prepare for Canada’s anticipated switch from WHMIS to the GHS. Results:

  • No (53%)
  • Yes (24%)
  • What is GHS? (23%)

At a minimum, you should start reading up on the GHS, its key components and how it works. ICC Compliance Center can help you!

PHMSA Increases Potential Fines for Non-Compliance

by Barbara Foster on May 1, 2013 at 9:48 am · in 49 CFR (DOT), Barbara's Blog, Regulations

The Pipeline and Hazardous Materials Safety Administration (PHMSA) has increased the potential penalties for failing to comply with the Hazardous Materials Regulations (HMR).

Under Title 49, Code of Federal Regulations (49 CFR), hazardous materials must be transported in accordance the rules set out in Parts 100-185 of the HMR. Failing to follow these minimum standards can result in serious risk to the public, as well as environmental and property damage. Therefore, the potential penalties for lack of compliance must be appropriate. These penalties are set by Congress, but must be reflected in the HMR itself. Civil penalties are fines; there are criminal penalties involving prison sentences for violations that are “willful or reckless”.

Penalties must be kept current, and reflect not only inflationary changes, but also the government’s concern ab that the regulations are taken seriously by stakeholders. Therefore, on July 6, 2012, the U.S. Congress revised the maximum and minimum civil penalties for a “knowing violation” of the Federal hazardous material transportation law, or legal requirements under that law, such as regulations, special permits, inspectors’ orders or special approvals issued under that law. Details on these new penalties may be found in 49 U.S.C. 5123(a). The new penalties take effect on violations that occurred on or after October 1, 2012.

To follow Congress’ lead, PHMSA issued a Final Rule ([Docket No. PHMSA–2012–0257 (HM–258)], RIN 2137–AE96) on April 17, 2013, that incorporated the new civil penalties. These involve:

  • Increasing the maximum fine possible from $55,000 up to $75,000, for knowingly violating the law;
  • Revising the maximum penalty from $110,000 to $175,000 , for knowingly violation the law in a way that results in “death, serious illness or severe injury” to a person, or which causes substantial destruction of property; and
  • Eliminating the minimum civil penalty amount, since most fines are well over the previous set minimum of $250. However, a minimum penalty will be retained for training violations, now to be set at $450.

The updated sections of the HMR include:

  • § 107.329, Maximum penalties,
  • Appendix A to Subpart D of Part 107 – Guidelines for Civil Penalties, and
  • § 171.1, Applicability of Hazardous Materials Regulations (HMR) to persons and functions.

Text of the Final Rule can be found here.

Proper training is one essential aid to avoid violations. For training information, or if you have questions about this Final Rule, contact us here at ICC The Compliance Center Inc.

1-888-442-9628 (USA) or 1-888-977-44834 (Canada).

Cyber Security

by Suzanne Levac on April 25, 2013 at 8:00 am · in Suzanne's Blog

At school children begin to learn how to read, write and navigate their way around a computer from when they’re three or four years old. This is a 21st century education. There’s no denying that computer skills are now an integral part of the school system, and subsequently, a vital life skill. However, many people are still oblivious to the risks which the internet can pose.

The internet is a largely faceless realm where people can take on any form behind the mask of a website or email address. There is a huge element of trust involved in internet interaction. People trust that their personal information and account details are going to be held in a safe and private database behind a firewall of antivirus security. Unfortunately, this doesn’t always happen.

The amount of crime online is on the rise. And it’s no longer about just safeguarding your computer. The wide array of web accessible devices available on the market means that you have to protect your computer, smartphone and tablet amongst others.

A survey last year found that more than half of the cyber population had been targeted by cyber criminals through online scams and spear-phishing tactics. This highlights the need for individuals to be assertive and take responsibility for the protection of their private devices. Installing high quality computer or mobile antivirus software is a necessary measure.

Measures need to be continually updated and new ones need to be implemented to ensure the country’s national cyber-security is as strong as it possibly can be. Any hole in the firewall could be a crack for a serious cyber-attack to break through.

Internet security padlock

Think before you click

Change your Internet habits when you surf—always think before you click. It’s one of the best ways to protect yourself online. Don’t click links in emails, Instant Messages (IMs), and pop-up advertisements. Be cautious about clicking links and downloading from people’s social networking site profiles. And download free stuff only from sites you know and trust—so think twice about peer-to-peer (P2P) filesharing networks! Also, never install any software without knowing exactly what it does. You could end up with spyware, adware, or worse!

Make better passwords

If you’re like most people, your password is just something easy to remember like your pet’s name or favorite sports team, and then maybe a number. And you use the same password for everything. But criminals have many ways of getting your password, and making it super easy for them to guess or crack just isn’t smart.
Use a password manager.

In general, it’s not a good idea to say “yes” when your browser asks you if you’d like it to save your password, especially when the computer you are using is shared. Although it’s convenient, allowing your Internet browser to store your password can leave you vulnerable to criminals. For example, some computer viruses can recover your passwords from your Internet browser and then email them to random people or post them publicly on the Internet. But it is hard to remember a different password for every Web site you visit.

A better option is to use a password manager. There are several out there, but if you use the Firefox Web browser, you can set a super-secret “master” password for all your other passwords. That way, you don’t have to remember them all—just one. You’ll just need to be sure you remember your master password—and never, ever, ever share it with anyone!
Don’t share passwords with anyone, ever. Even family.

If you need someone to read your email, many email programs allow you use a “delegates” feature to enable certain persons do so without using your password. Check with your email provider. Some types of exploits aren’t possible if the bad guy can’t guess the password. So, you should learn what makes a good password, create ones you can remember, and change your passwords if you think they might have been compromised.

Keep your application software and operating system up-to-date

The mummy lives! If the software on your computer is old enough to live in a sarcophagus, it’s time to make a change. That’s because the older a program gets, the more opportunities hackers have to find the security holes in it. So if the application software on your computer (Internet browser, word processor, graphics software, even your anti-virus program) is more than a few months old, check out the vendor’s Website for upgrades or patches that can make the program safer to use. And keep checking back periodically! Holes in such programs can be exploited by hackers and your whole computer could be compromised. Do the same for your operating system (OS), the program on your computer—such as Windows XP, Mac OS X, or Linux—that runs all the other programs. Keeping your OS up-to-date is absolutely critical for safe computing. Think that your OS is already current? Don’t be so sure. Microsoft and Apple have both released critical security patches quite recently! So, be sure your computer is configured to automatically update its OS, so you don’t have to remember to keep checking.

Use anti-spyware and adware programs

When you download and install software onto your computer, other applications may creep into your system as add-ons, without your knowledge. Like viruses, these adware and spyware programs can sneak onto your hard drive with little or no warning, and hide their tracks in ways that make it difficult for even the most sophisticated computer users to find and delete permanently. Gather enough of these unwanted add-ons, and they will slow down your computer significantly. What’s more, these intrusive applications can invade your privacy by sending information about you to strangers. They can even render your computer vulnerable to attack. So, get and use at least two malware removal tools regularly.
Run those scans.

Make sure you configure your anti-virus program to check for updates daily and run complete scans of your hard drive weekly. Also, schedule your anti-spyware software to run scans every week. Then, if a scan finds infected or suspicious files, you will have to review the results and decide what to do with the identified files. You may opt to ignore, remove, or quarantine them. But such regular maintenance is essential for privacy protection and better computer performance. Yes, it’s a pain to have to do this all the time, but at least you can set your scans to run automatically!

Back up your files regularly

No, it’s not fun or exciting. But if you get a virus or other electronic infection and your system crashes or has to be wiped clean, you’ll be so glad you did. Make copies of essential documents, photos, music files—anything you would be distraught to lose. You can use a variety of media—CDs, DVDs, thumb drives or “memory keys,” external hard drives, a server or Internet site that allows you to store documents, etc. Also, be sure to keep any software CDs that came with your computer, in case your hard drive is ever wiped clean and you have to reinstall everything from scratch. If your hard disk fails—and if you use it long enough, eventually it will—you’ll need those backups!

Update your anti-virus software often

You are not just protecting yourself when using virus software, but also others you communicate with. So, if you’ve let that anti-virus subscription lapse, you should renew it—today! You can get anti-virus software at low or not cost from many sources. Also, many people don’t realize that there is a proper way to use an anti-virus program. Just having anti-virus software loaded on your computer is not enough. You must keep the software up-to-date by running virus scans weekly, renewing your virus definitions file daily, and quarantining files as needed. If that sounds like a lot, don’t panic: most modern anti-virus software allows you to automate most of the work. Remember, new computer viruses show up all the time, and your anti-virus protection is only as good as your last update!

Use a firewall

You can use a hardware or software firewall, or both. The hardware kind are external devices that can be bought at most electronic stores for less than $100. Also, many Internet Service Providers (ISPs) offer routers that also include firewall features. (Check with your provider to find out about yours). In addition, most operating systems (such as Windows XP, Mac OS X, or Linux) include a built-in software firewall. If yours does, activate it to add another layer of protection—even if you have an external hardware firewall. Firewalls protect you from all sorts of intruders and attacks.

Take precautions when using wireless Internet

If you don’t think twice about jumping onto whatever inexpensive or free wireless network is available—in airports, bookstores, and coffee shops, or even mooching off a neighbor at home—consider this: if it’s an “Unsecured Wireless Network,” it’s just as easy for a criminal to get on it as it is for you! Unsecured wireless isn’t encrypted, so scammers could easily be logging the sensitive information you send over the network, such as logins, passwords, or credit card numbers. Plus, in a public place, someone could also “shoulder surf,” watching over your shoulder as you type. So, avoid conducting your private business on public wireless!

Don’t leave your valuables unattended

Yes, it may go without saying, but guard your valuables—both the tangible (like your purse, wallet, picture ID, and credit and debit cards) and intangible (like contact information, Social Security number, and birthdate).
Carry only the identification information and the credit and debit cards that you’ll actually need when you go out. Be cautious when responding to promotions, giveaways, and sweepstakes. Identity thieves may create phony promotional offers or steal your valid entry form to get your personal information. Keep your purse or wallet in a safe place at work.

Read the license agreement

Read through the end user license agreement before clicking “I Accept” and installing unfamiliar software. Yes, it’s a pain…all that fine print! But…if you don’t, you may be sorry. By law, companies have to disclose what they’ll do with your private information (if they share it at all, you may start receiving a lot of spam, for example); what other software they may be packaging with your download (beware—many times what’s packaged with it is essentially spyware!); and any hidden fees or costs. And if you can’t find or can’t understand the license agreement, think twice before proceeding: the program’s creator may be trying to hide something from you.

Beware of phishing—and vishing

In the latest twist on phishing scams, criminals are now “vishing,” too. In a vishing scam, a crook sends fraudulent email or leaves you a fraudulent voicemail message asking you to call a telephone number to “confirm” your personal information. This type of scam still employs the usual false sense of urgency and often implies there might be an identity theft situation, encouraging recipients to call right away “to get everything all straightened out.” The phone number typically provided looks legitimate, too—either a 1-800 number or a number with a local area code. The recipient, who may have heard about phishing scams and knows better than to click a dubious link in an email, feels more comfortable talking on the phone to “a real person.” That sounds so much more legit… If you get a message like this, call the organization directly—don’t use the number provided to you in the voicemail or email.

Watch out for spam—and spim

Email isn’t the only thing that can bring you a phishing scams, viruses, spyware, or other electronic infections. Unsolicited email messages (known as spam) have a close cousin—unsolicited Instant Messages (IMs), or “spim.” So just as you should never click on links in emails, even when they appear legitimate, you should also avoid clicking on links in IMs you weren’t expecting. Those, too, could be phishing scams, or could give you a virus or spyware—or worse! To avoid getting spammed and spimmed in the first place, closely guard your IM screen name and your email address. Treat them as personal, confidential information that you wouldn’t give out to just anyone.

Know what to look for when shopping online

Online shopping is great. But protect yourself by always checking for three things on the checkout or order page:

  • First, the “plural URL.” The site’s checkout page should have an “https” instead of “http” at the beginning of the Web address.
  • Second, a closed padlock or unbroken key. One of these should appear in the bottom or top window frame of your browser, letting you know your personal information will be encrypted.
  • Third, the Web address generally. If the URL changes from what you would expect in the course of your transaction, log out immediately and shop elsewhere.

Don’t use your computer for a night light

Turn off your computer or disconnect from the network when you’re not using it. Every minute your computer is connected to the Internet, either through broadband (DSL or cable) or a dial-up or connection, it’s at risk. In fact, if you’re using broadband, you face a greater threat than if you used dial-up, since you are continually connected to the Internet. With an “always on” connection, such as cable or DSL, your computer may be vulnerable even when you think you’re no longer connected to the network. Bottom line: use a firewall anytime you’re online, and disconnect from the network or power off your computer anytime you’re not.

Protect your private information on paper, too

To thwart an identity thief who may pick through your trash or recycling bin to capture your personal information, burn, tear, or shred receipts, insurance forms, checks and bank statements, expired charge cards, and all those pesky credit card offers you get in the mail. For even greater security, you can opt out of receiving such offers in the first place. Just call 1-888-5-OPTOUT. Note that you will be asked to provide your Social Security number when you call.

Be cautious about revealing your personal information on the Internet

Before you share your contact information, daily routine, and personal attributes on your blog or on popular social networking sites like Facebook, MySpace, Friendster, Flickr, Blogspot, and Xanga, stop and think. You could be putting your safety— and your future—at risk. Never forget: the words and pictures you post on the Internet may be available for years. Your profile may be viewed not only by your friends, but also by identity thieves, spammers, and stalkers—as well as future employers and school admissions counselors. You don’t need to advertise to the world what you’re doing or where you live. And once you publish something online, it is available to other people and to search engines. You can’t retract it!

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