{"id":718136,"date":"2020-06-09T13:05:26","date_gmt":"2020-06-09T17:05:26","guid":{"rendered":"https:\/\/www.thecompliancecenter.com\/ca\/?p=718136"},"modified":"2020-06-17T08:46:58","modified_gmt":"2020-06-17T12:46:58","slug":"why-is-the-shipping-document-such-a-common-problem","status":"publish","type":"post","link":"https:\/\/www.thecompliancecenter.com\/ca\/help-center\/articles\/why-is-the-shipping-document-such-a-common-problem\/","title":{"rendered":"Why is the shipping document such a common problem?"},"content":{"rendered":"<p><span style=\"font-weight: 400\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853056\" src=\"https:\/\/www.thecompliancecenter.com\/wp-content\/uploads\/2020\/05\/ICC_ShippingDoc_Blog_06-20.png\" alt=\"\" width=\"1001\" height=\"301\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400\">Let&#8217;s start by saying that Transport Canada (TC) remains the authority responsible for carrying out inspections, audits, and has the responsibility to strengthen the Transportation of Dangerous Goods (TDG) Act and Regulations within Canada. That said, when TC conducts inspections of dangerous goods shipments, it must go through all aspects of the TDG to identify elements of non-compliance.<\/span><\/p>\n<p><span style=\"font-weight: 400\">It is understood that a TDG violation can result in a fine, contravention, or even imprisonment. TC maintains an index of offenses, and there is a list of commonly observed offenses. Basically, the responsibilities for TDG rest with the various stakeholders in the transport process, but the four named in the TDG are; handling, transport request, shipper (including importer), and transport.<\/span><\/p>\n<p><span style=\"font-weight: 400\">The sender is the one who holds the majority of the responsibilities and to demonstrate this, here are the most important:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400\">Training requirements<\/span><\/li>\n<li><span style=\"font-weight: 400\">Identification and classification of dangerous goods<\/span><\/li>\n<li><span style=\"font-weight: 400\">Selecting means of containment<\/span><\/li>\n<li><span style=\"font-weight: 400\">Packaging requirements and packing instructions<\/span><\/li>\n<li><span style=\"font-weight: 400\">Emergency Assistance Response Plan (if applicable) &#8211; ERAP<\/span><\/li>\n<li><span style=\"font-weight: 400\">Marking &amp; Labeling of packaging<\/span><\/li>\n<li><span style=\"font-weight: 400\">Provide carrier the required placards for large means of containment<\/span><\/li>\n<li><span style=\"font-weight: 400\">Completion of the shipping document<\/span><\/li>\n<li><span style=\"font-weight: 400\">Report in case of release<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Now let&#8217;s ask a quick question.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">In your opinion, selecting from the list of responsibilities above, which do you think is the most common offense encountered by TC inspectors?<\/span><\/p>\n<p><span style=\"font-weight: 400\">a) Training requirements<br \/>\n<\/span><span style=\"font-weight: 400\">b) Classification of dangerous goods<br \/>\n<\/span><span style=\"font-weight: 400\">c) Selecting of means of containment<br \/>\n<\/span><span style=\"font-weight: 400\">d) Marking &amp; Labeling<br \/>\n<\/span><span style=\"font-weight: 400\">e) Shipping document<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you answered e), you have the right answer! And yes, of all the infractions committed by shippers, it is the shipping document that represents the greatest difficulty from a TDG compliance perspective. This element of non-compliance alone accounted for 36% of the violations. However, if a person has adequate training according to his duties and responsibilities, he should be able to complete this document in due form. <\/span><\/p>\n<p><span style=\"font-weight: 400\">Let&#8217;s review the information that is required to appear on the shipping document. To find out what is required, refer to Part 3 of the TDG in section 3.5. Let&#8217;s start by saying that there is no mandatory format. The document can be completed in English or French for a domestic shipment, and the information must be legible and indelible. However, there is a specific requirement and format for air shipments. Therefore, the document must include at least the following information:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400\">Name and address of consignor (the physical place where the DG is shipping from)<\/span><\/li>\n<li><span style=\"font-weight: 400\">Date of shipment<\/span><\/li>\n<li><span style=\"font-weight: 400\">Emergency phone number in case of an incident preceded by the mention: 24 Hour number: XXX-XXX-XXXX<\/span><\/li>\n<li><span style=\"font-weight: 400\">The document must contain a consignor certification (declaration of your responsibility)<\/span><\/li>\n<li><span style=\"font-weight: 400\">The document must contain the name of the individual who completed the shipping document (in UPPER CASE letters but a signature is not required)<\/span><\/li>\n<li><span style=\"font-weight: 400\">The description of DG in accordance with the specific sequence as per TDG:<\/span>\n<ul>\n<li><span style=\"font-weight: 400\">UN number preceded by the prefix UN<\/span><\/li>\n<li><span style=\"font-weight: 400\">Shipping name (+ technical name in brackets if DG has the special provision 16 in column 5 of schedule 1 of TDG) and the regulation requires that the most dangerous substance predominantly contributing to the hazard)<\/span><\/li>\n<li><span style=\"font-weight: 400\">Primary hazard class (and the subsidiary in brackets &#8211; if applicable)<\/span><\/li>\n<li><span style=\"font-weight: 400\">Packing group in roman numerals (applies to classes 1, 3, 4, 5, 6.1, 8 and 9)<\/span><\/li>\n<li><span style=\"font-weight: 400\">The mention &#8220;toxic by inhalation&#8221; if special provision 23 applies<\/span><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-weight: 400\">the number of small means of containment for each shipping name <\/span><span style=\"font-weight: 400\">(the type of packaging is not required in Canada)<\/span><\/li>\n<li><span style=\"font-weight: 400\">the quantity of dangerous goods and the unit of measure (SI units) for each DG described (except for explosives which must be expressed in &#8220;net explosive quantity&#8221;)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">To help you below is an example of a shipping document with the mandatory information:<\/span><\/p>\n<p><span style=\"font-weight: 400\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-729688\" src=\"https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog1.png\" alt=\"\" width=\"571\" height=\"780\" srcset=\"https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog1.png 571w, https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog1-220x300.png 220w, https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog1-300x410.png 300w, https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog1-64x87.png 64w\" sizes=\"auto, (max-width: 571px) 100vw, 571px\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400\">In addition, it is also required to add additional information for very specific cases, as stipulated in part 3 article 3.6 of the TDG:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400\">Number of the emergency response assistance plan and the phone number associated with the ERAP<\/span><\/li>\n<li><span style=\"font-weight: 400\">Flashpoint when in maritime transport<\/span><\/li>\n<li><span style=\"font-weight: 400\">The words &#8220;Marine pollutant&#8221; or if it is a pesticide that is a pollutant, the name, and concentration of the active ingredient<\/span><\/li>\n<li><span style=\"font-weight: 400\">In the case that the DG requires a regulated and critical temperature control (applicable for certain DG of class 4.1 and 5.2)<\/span><\/li>\n<li><span style=\"font-weight: 400\">Any additional information applicable to radioactive materials<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">To help you below is an example of a shipping document with additional information:<\/span><\/p>\n<p><span style=\"font-weight: 400\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-729689\" src=\"https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog2.png\" alt=\"\" width=\"572\" height=\"780\" srcset=\"https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog2.png 572w, https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog2-220x300.png 220w, https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog2-300x409.png 300w, https:\/\/www.thecompliancecenter.com\/ca\/wp-content\/uploads\/sites\/4\/2020\/06\/ICC_ShippingDoc_Blog2-64x87.png 64w\" sizes=\"auto, (max-width: 572px) 100vw, 572px\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400\">In conclusion, if you respect the rules as stipulated by the TDG, you should no longer have problems with an inspection by a TC inspector!\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Penalties and delays due to improper shipping documents are preventable. Make sure your team is properly trained to current regulatory requirements.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Remember that ICC regulatory specialists are always available to assist you and answer your technical questions.<\/span><\/p>\n<p>We have all the products you need to ensure your staff is properly trained and informed.<br \/>\n<a href=\"https:\/\/www.thecompliancecenter.com\/ca\/product\/fm-clfl65b\/\">Dangerous Goods Bills of Lading, Laser, Bilingual (English\/French), 100\/Pack<\/a><br \/>\n<a href=\"https:\/\/www.thecompliancecenter.com\/ca\/product\/fm-usfl65\/\">Hazmat Bills of Lading, Laser, Packages of 100<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Let&#8217;s start by saying that Transport Canada (TC) remains the authority responsible for carrying out inspections, audits, and has the&#8230;<\/p>\n","protected":false},"author":12566,"featured_media":729676,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[2413,3280],"tags":[2362,2366,2429,2496],"class_list":["post-718136","post","type-post","status-publish","format-standard","has-post-thumbnail","category-tdg-regulation-updates","category-regulation","tag-dangerous-goods","tag-tdg","tag-regulations","tag-shipping"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.7 - 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