{"id":859199,"date":"2021-11-22T07:00:52","date_gmt":"2021-11-22T12:00:52","guid":{"rendered":"https:\/\/www.thecompliancecenter.com\/ca\/?p=859199"},"modified":"2025-09-05T02:22:50","modified_gmt":"2025-09-05T06:22:50","slug":"iata-dangerous-goods-regulations-is-it-time-to-go-electronic","status":"publish","type":"post","link":"https:\/\/www.thecompliancecenter.com\/ca\/help-center\/articles\/iata-dangerous-goods-regulations-is-it-time-to-go-electronic\/","title":{"rendered":"IATA Dangerous Goods Regulations \u2013 Is It Time to Go Electronic?"},"content":{"rendered":"

\"\"<\/p>\n

The past two years have created many changes in how we work. One change I\u2019ve noticed is that, since most of my work is done at home these days, I don\u2019t have access to the ICC reference library. While many more reference works are available online these days compared to when I started, some essential documents, such as the International Air Transport Association (IATA) Dangerous Goods Regulations<\/a><\/span>\u00a0manual for transport by air, are not. Shipping me new versions, or having me come in to the office to pick up new ones, isn\u2019t good for physical distancing, so I\u2019ve worked the past two years with the electronic version instead. Should you make the change from hard copy to digital? Here are some things I found as I worked with the new format.<\/span><\/p>\n

Cost<\/strong> \u2013 Point to the electronic version<\/span><\/h2>\n

The electronic version will cost a few dollars less than the hard copy. Not a major difference, but enough to be worthwhile. Also, you won\u2019t have to pay to have it shipped to you. Instead, you will be provided with a download code and instructions for installing it.<\/span><\/p>\n

If you\u2019re trying to be ecologically conscious, remember that the hard copy is currently about 1200 pages. And if you ship by air, you should have a current version for the year. Over a few years, going electronic will save a good number of trees.<\/span><\/p>\n

Functionality<\/strong> \u2013 Lots of points for the electronic version<\/span><\/h2>\n

One of the strengths of the IATA Dangerous Goods Regulations has always been its relative ease of use. At least, ease compared to many other regulations! It\u2019s well organized, and information is usually easy to find. To make things even easier, there\u2019s a handy index at the back. So, what could be easier than just picking up a book and starting to read?<\/span><\/p>\n

Well, the electronic version can take a little while to get used to. When you open it for the first time, you\u2019ll not see a simple table of contents. Instead, there will be several headings \u2013 Home, DGR Manual, Identification, Packing Instructions, DGR Search, Identification Report, and Toolbox. But if you explore a little, you\u2019ll find some wonderfully powerful tools.<\/span><\/p>\n

The Heading \u201cDGR Manual\u201d is essentially the Table of Contents. You can go to any of the Sections or Appendixes and to the main subsections to read the full original text of the Dangerous Goods Regulations. But two of the most used parts have been broken out \u2013 \u201cIdentification\u201d and \u201cPacking Instructions\u201d have their own heading, so you won\u2019t need to scroll through the contents to find them. It also has an Index (similar to the one in the hard copy) and a tab where you can access all the sections that changed for that edition. As an added bonus, if IATA issues an addendum, you can download it, and it will install into your version for instant updates.<\/span><\/p>\n

\u201cIdentification\u201d has been made a powerful tool, with the ability to order the table by each column or search for various parts of the description. Want to see all the shipping descriptions available for infectious substances? Just type \u201c6.2\u201d into the \u201cclass\u201d heading, and up they come. Want to find all the shipping names that include the word \u201cflammable\u201d and can use Packing Group III? Just type \u201cflammable\u201d into, you guessed it, the shipping name column, then \u201cIII\u201d into the packing group column. You can sort numerically or alphabetically, in normal or reverse order.\u00a0<\/span><\/p>\n

Then, once you\u2019ve found the entry you want, it will be extensively hyperlinked. If you want to check the packing instructions or special provisions, you don\u2019t have to leave the table \u2013 just click, and you\u2019ll be taken to the section you want. It can make a tedious slog through the tables almost instantaneous.<\/span><\/p>\n

\u201cDGR Search\u201d is, as you might expect, a full-word search function for the whole book. It may seem redundant since we have the Index, but this is a more powerful function that can look for any word, even parts of words, while the Index lists major topics only.<\/span><\/p>\n

Once you\u2019ve found your substance on the \u201cIdentification\u201d table, you might sigh that you\u2019ll have to pull all the information together for a report. No problem \u2013 the \u201cIdentification Report\u201d allows you to do this with a few clicks. Just enter the UN number or shipping name, and you\u2019ll get a compact report with the full shipping description, hazard label illustration, special provisions, and even the packing instructions all on one page. A very useful addition!<\/span><\/p>\n

The last tab is \u201cToolbox.\u201d At first, I hadn\u2019t paid this much attention, but it has some very useful tools here. One of the best is a fillable PDF for creating a Shipper\u2019s Declaration, which could be printed from the screen (you\u2019ll still need a color printer, though). You can also design an Excepted Quantity mark for printing. In addition, you have fillable checklists for reviewing your shipment. There\u2019s a printable \u201cQuick Reference Card\u201d for a quick reminder when away from the computer about the basics of dangerous goods by air, and even a link to IATA\u2019s dangerous goods department so you can quickly drop them a line if you have any questions or concerns.<\/span><\/p>\n

Altogether, IATA has done an excellent job extending the capabilities of the electronic version far beyond what can be done with the paper format.<\/span><\/p>\n

Format Options \u2013<\/b> E-version wins again!<\/span><\/h2>\n

Of course, it\u2019s not a fair fight \u2013 the paper version of the regulations gives you a choice of <\/span>perfect-bound<\/span> or <\/span>spiral-bound<\/span>, but not much else. The electronic version is good for Windows, Mac, iOS, and Windows mobile devices.\u00a0<\/span><\/p>\n

The one downside is that a book can be shared by everyone in the office. The base price for the electronic version is for a single-user license, although there are apparently networked options (I\u2019ve only used the single-user version). There might be a price benefit to the paper version if you\u2019ve got a large group of people, each of whom might have to check the manual occasionally.<\/span><\/p>\n

Conclusion<\/strong><\/h2>\n

So should you go electronic? My advice is that if you\u2019re a remote or single user, there\u2019s no reason not to. You get the same information in a format that can be searched and organized much more powerfully than any book can provide. The automatic updates for addendums is a great feature as well. And if you need to travel, well, let\u2019s face it, manuals are heavy. The electronic version is a lot easier on my back!<\/span><\/p>\n

On the other hand, if you\u2019ve been able to open your work areas fully after the pandemic, and many people may need to access the regulations from time to time, the paper version may still be your most cost-effective way to go.<\/span><\/p>\n

If you need either version of the IATA DGR, contact The Compliance Center, 1-888-442-9628 (U.S.) or 1-888-977-4834 (Canada). We can get you up and running with air shipments as quickly as possible at the right price.<\/span><\/p>\n

Stay up to date and sign up for our newsletter!<\/span><\/a><\/p>\n

We have all the products, services and training you need to ensure your staff is properly trained and informed.<\/strong><\/em><\/p>\n\n\n\n
\"2022<\/a>
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The past two years have created many changes in how we work. 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